Your organization will be seen as an open organization if it distributes materials to keep stakeholders informed of the organization's progress in delivering services, especially the cost of same. There are at least three considerations to keep in mind about what and when these materials are distributed. The first has to do with an individual's right to privacy. Be careful with personal information leaving the agency. The second has to do with authority. It would be counter-productive to for the public or stakeholders to see certain material before the board does, especially when it needs board approval or acceptance before it becomes official. Third is possible compliance with state or local freedom of information acts. In some states, it is necessary to distribute information and notices of meetings in a manner that will allow others to receive them a certain number of days before the event is to occur.
An example of an Ethics Audit is available on the Peer Learning Community page of this web site.